Merchandise Admin Assistant — Concession Brands

Reporting to: Brand Manager 
Date: November 2020


Working as part of the Buying and Merchandising team, this role is instrumental in driving the flow of stock through the business; from Purchase Order management, through to timely deliveries and co-ordination of key launches across Store and E-Shop. The right candidate will be exceptionally organised and capable of managing communication with the many varied suppliers of Dover Street Market International.

Key responsibilities include but are not limited to:

  • Proactive upload and management of Purchase Orders – from JOOR through to DSM Retail System (RetailPro)
  • Reviewing deliveries weekly ensuring all stock arrives within set timelines and within DSM compliancy guidelines
  • Liaising closely with Warehouse to ensure stock is processed quickly and any discrepancies are addressed without delay
  • Supporting Stock Control team in the processing of stock
  • Attend and contribute in weekly meetings – communicating feedback from reports, key deliveries / launches and brand initiatives
  • Deputising for Brand Manager in absence – including presenting information in meetings
  • Support Buying functions throughout market
  • Managing Sage invoice workflow ensuring all are checked thoroughly and any discrepancies addressed
  • First point of contact for warehouse and store queries
  • Monthly Concession Invoice reporting
  • Reconciling daily non-inventory-number sales



  • Relevant Bachelor’s degree or equivalent experience
  • Good commercial knowledge and extremely product focussed
  • Experience of JOOR and FarFetch STORM platform is helpful
  • Strong collaboration skills to partner with cross-functional team
  • Previous experience gained within a luxury fashion business is highly desirable but not essential
  • Has proven ability to interpret and react accordingly to sales reports
  • Must be able to use Excel to a good standard (eg. Pivots, formulas, formatting)
  • Numerical – comfortable with simple calculations (eg. Margin, variances, percentages etc)
  • Confident with delivering information effectively to large groups
  • Driven and entrepreneurial
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